Main purpose of job:
The British Embassy Seoul is seeking for a dynamic, customer focused, pro-active Corporate Services Officer to support our daily operations within the Corporate Services Team. 
This role offers an excellent opportunity for individuals seeking their first or second career progression gaining experience in an international organisation. As part of our Corporate Services team, the successful candidate will contribute to a broad range of operational, administrative, and diplomatic support functions, collaborating closely with teams across the Embassy. 
This role also involves working with a wide range of external stakeholders, including Korean authorities, suppliers and service providers, to ensure that the Embassy secures high quality and cost-effective services. The successful candidate will have strong communication and delivering at paces skills engaging effectively with colleagues within the Embassy, and our regional and global networks.
The FCDO operates an agile approach to delivery. Staff members’ roles and responsibilities may evolve in response to changing contexts and organisational needs, and they may be required to undertake as reasonably required.

Roles and responsibilities / what will the jobholder be expected to achieve?

Transport Coordination (40%)

• Champion the diplomatic vehicles protocol liasising with the Ministry of Foreign Affairs to ensure accurate registration, renewal, and compliance with local regulations
• Manage the daily transport programme, ensuring efficient use of Embassy resources with official vehicles
• Monitor and process driver overtime claims and scheduling
• Administer regular vehicle maintenance schedules and documentation
• Prepare transport-related cost estimates and assist with budgeting
• Complete the annual fleet return and monthly reconciliation certificates
• Coordinate official vehicle procurement and disposal in line with policy
• Management of vehicles insurance
• Management of Fuel Tax Exemption Card (applications and renewals)
• Handle traffic fines and maintain records
• Manage issuance and maintenance of driver’s uniform

UK-Based Staff Arrival & Departure Support (35%)
Coordinate administrative arrangements and supports for arriving and departing UK-Based Staff including:

• Unaccompanied Air Freight (UAF)
• Diplomatic ID
• Alien Registration Card (ARC)
• Korean Driver’s Licence
• Airport transport scheduling and coordination

Procurement and Financial Administration (15%)

• Manage procurement/expenses for vehicle-related goods and services in line with the transport operations and policy compliance
• Administer an Imprest fund for minor cash expenses ensuring accurate record for keeping and timley reconciliation.

Team and Wider Team Contribution (5%)

• Ad hoc Corporate Services tasking as directed by Line Manager and Section Head.
• The job holder will be expected to participate in corporate committees (eg. Post Crisis Committee), contribute actively to regular brainstorming committee meetings, and support the delivery of agreed action points.  

Line Management (5%)

1. Direct line management to one official driver, including task allocation, oversight, and performance management

Resources managed (staff and expenditure):
Line Management of driver x 1, Imprest Fund of KRW 1.5 million

Please note that with the British Embassy Seoul’s delivery of the ONE HMG Overseas agenda, the work and responsibilities of this role may change and that staff flexibility is expected.

Grade  Administrative Officer (AO)
Type of Position  Full-time, Fixed Term
Working hours per week  36
Duration  12-month fixed term contract with possibility of extension
Application deadline  27 May 2025

Essential qualifications, skills and experience

• Strong organisational and planning skills
• Excellent communication skills with the ability to engage effectively with local authorities, external suppliers, and internal stakeholders
• Customer-focused thinking
• Proactive approach to problem-solving with the ability to manage competing priorities
• Experience in administrative tasks with financial procedures
• Standard IT literacy skills

Language requirements: English and Korean (both professional level) 

Level of language required: Proficient

Desirable qualifications, skills and experience  

• Experience of working in an Embassy or international organisation
• Flexibility and attention to details
• Team-oriented mindset

Required behaviours  
Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together