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기관 주한영국대사관(서울) 
프로그램 주한영국대사관(서울) Corporate Services Officer (Finance and HR)(재무, 인사, 총무) 채용(~2.23) 
마감날짜 2024-02-23 
채용/마감 알림 마감 

 

View Vacancy - ROK - Corporate Services Officer (Finance and HR), AO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Main purpose of job:

The main purpose of this job is to work with the Post Accounts/Finance Manager and HR Manager to manage the Embassy’s people, budgets, accounts and bank accounts in line with FCDO guidance and help to ensure audit compliance and good financial management to bring us in at full spend. The person will be responsible for cash profiling and monitoring; ensuring the Embassy bank account is in line with appropriate levels. 

The person also ensures timely preparation of country-based staff’s payroll and manages the four social insurance schemes in compliance with the FCDO guidance and local labour law.

The successful candidate will need to develop good relationships across different stakeholders at the Embassy to scrutinise the finances, provide accurate financial forecasting and report them to the Embassy’s Management Board. The person will need to work quickly to generate accurate financial data when requested as well as pulling together reports for governance meetings.

The British Embassy provides a shared services platform for a number of different government departments which is governed by a Memorandum of Understanding (MOU). The successful candidate will need to oversee the delivery of the MOU, including the charging mechanism through which we provide our services as well as monitoring the General Ledger where appropriate.

The successful candidate will need to have good analytical, interpersonal skills, possesses a customer services mind-set and be open to helping and supporting colleagues through our internal financial platform and answer questions they may have.  

Roles and responsibilities / what will the jobholder be expected to achieve:

The below sets out the role as we currently envisage it. The successful candidate will also be open to the role evolving as the context and business requirements change.

1. Financial Management 50%

  • Act as a point of contact for budget holders and global transaction processing centres (GTPC) on budgetary queries.
  • Monitor and where required highlight or escalate key performance indicators.
  • Act as local contact for invoices and local payments. 
  • Monitor cash and bank account and liaise with the GTPC on unreconciled items. 
  • Responsible for cash box, including maintenance of balance, administration and monthly count.
  • Prepare recharges, manual invoice requests, cash-in transit forms and cheques at Post.
  • Identify and report potential efficiencies in finance processes.
  • Invoice batch processing.
  • Maintenance of Staff record files in accordance with Data Protection for use in salary preparation and for local law compliance.
  • Deputising for absences of the Post Accounts/Finance Manager, including cashier duties.
  • Support to Post Accounts/Finance Manager on various finance aspects on request.

2. Payroll and Human Resources Management 20%

  • Support to Post Accounts/Finance Manager and/or Manila Payroll Team on monthly salary preparation and HR & payroll activities on request.
  • Quarterly update of Embassy staff list and regular update of the extension list and the Whatsapp Crisis Group.
  • Liaison with HR & payroll provider on various issues following Head of Corporate Services instructions.
  • Support on various payroll and HR aspects on request.
  • Own, review, and update on-boarding, induction, and exit processes and documents, ensuring they are up to date and tailored to local needs.
  • Own maintenance of personnel records, ensuring compliance with data protection and privacy legislation.
  • Review the arrival and departure tracker, understanding the MS flows to ensure that information is smoothly sent to all concerned stakeholders.
  • Review of HR landing page, update all the relevant fields/sections.
  • Support other members of the team as required and perform other related duties as required and assigned.

3. Procurement 20%

  • Acts as local subject matter expert requisitioner and receiver for purchasing and supplier maintenance processes.
  • Assist with compliance e.g. setting up new suppliers and reviewing existing supplier lists.
  • Manage the local contracts database, flagging contract expiration dates and aggregate spend with suppliers.
  • Act as global procurement card (credit card) holder for the Corporate Services team.

4. Team Support 10%

  • Ensure compliant Corporate Services finance record retention.
  • Manage and update content on Corporate Services systems. 
  • Support other colleagues within Corporate Services as and when necessary.
  • Act as back up to the Post Accounts/Finance Manager.

Resources managed (staff and expenditure):

  • Approx. GBP 2M for the Post/FCDO management
  • In depth understanding of and minimum 1 year of experience in Accounting and/or Payroll;  
  • Good understanding on local payroll system with social insurance;
  • Excellent organisational skills and the ability to multi-task;
  • Detail oriented with high accuracy;
  • A self-starter and team player. Ability to work independently with limited supervision and deliver to deadlines both individually and as part of a team;
  • Ability to engage with various internal/regional/external stakeholders with credibility;
  • Standard computer literacy skills. Above-standard skills in MS Excel.
  • Ability to effectively communicate with internal and external stakeholders, verbally and in writing
  • Precision in implementing tasks, meticulous attention to detail
  • Working in an Embassy or an office of an organisation with 
Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together
23 February 2024
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
36
Asia Pacific
South Korea
Seoul
British Embassy
1
KRW
3,572,151 per month
15 April 2024

Learning and development opportunities:

The British Embassy in Seoul offers a full range of L&D opportunities, including learning sets, e-learning and face-to-face classes. Online courses and on the job learning will form the core of the jobholder’s induction into embassy work and these may be enhanced by an additional induction course in the UK.   Every member of staff is entitled to 5 L&D days per year.

  • Successful candidate will be expected to complete mandatory online learning courses and encouraged to pursue other relevant training opportunities.
  • Formal learning to be agreed between successful applicant and Line Manager.

The British Embassy is committed to investing in L&D for its staff, and provides a range of L&D opportunities, from learning sets to speaker events, group learning to job shadowing opportunities, as well as an extensive suite of online learning materials. Where job-specific training is identified the British Embassy will provide access to appropriate courses.

Working patterns:

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.   

Normal working hours are Monday to Friday, 09:00 – 17:15 (17:00 on Fridays). However, occasional evening and weekend working may be required, for which time off in lieu is given. The British Embassy Seoul encourages flexible working and various flexible working arrangements are possible with line manager agreement, including working from home.

Other information:

Employment offers are subject to successful clearance of pre-employment checks.

All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.

Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Staff who are recruited by the British Embassy Seoul are subject to Terms and Conditions of Service according to local employment law. 

Please note that your application must be submitted before 23:55 on the day mentioned in the above field "Application deadline."

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered. Applicants called for an interview will be assessed on the core behaviours listed above.

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
 
 
 

 

 

출처: https://fco.tal.net/vx/lang-en-GB/mobile-0/appcentre-1/brand-2/candidate/so/pm/4/pl/1/opp/22176-ROK-Corporate-Services-Officer-Finance-and-HR-AO/en-GB

 

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