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기관 IVI(국제백신연구소)(서울) 
프로그램 IVI(국제백신연구소)(서울) Expat Service Specialist(외국인 인력 인사 관리) (Human Resources Department) 채용(채용시 마감) 
마감날짜  
채용/마감 알림 마감 

 

Expat Service Specialist (Human Resources Department) [based in Seoul]

 
We are seeking an Expat Service Specialist for a 1-year-contract (renewable) position to work within the Human Resources Department at the International Vaccine Institute in Seoul, Korea. (Duty station : Seoul, Korea)

 

Job Description

 

This job is responsible for ensuring that expat staff at IVI receive timely and quality expat service within the proper guidelines and budget of the institute/legal authorities. It also implements the institute’s expat service strategy so that outcomes meet the institute’s needs and are consistent with its desired internal and external guidelines.

 

 

Key Roles & Responsibilities

 

   1. Maintain & improve effective Expat service
  • Improve, update, and review the IVI Expat service by coordination with the Talent Management Specialist, Compensation & Benefits Specialist, Operations Specialist in the EU office, and direction of the HR Business Partners to improve the IVI Expat service aligning with organizational needs and legal requirements.
  • Liaise with vendors and legal authorities in negotiation or agreement for smooth administration of Expat service.
  • Develop administrative procedures to monitor and reduce legal risk while improving the delivery of services.

 

   2. Maintain an effective expat assistance process
  • Provide proactive expat support as needed.
  • Maintain accurate Expat master data (including but not limited to staff, staff’s dependents, house helper, etc.), update and share the information with the relevant team/legal authorities.
  • Provide necessary training/induction to Expat staff and personal assistants, especially new joiners
  • Manage effective day-to-day expat assistance process.
  • Manage necessary Ministry of Foreign Affairs process.
 
   3. Maintain housing
  • Facilitate home finding within the established budget
  • Draft lease contract while reflecting special provisions related to IVI’s support on key deposit or yearly advance rent payment
  • Conduct risk assessment of the property
  • Negotiate with vendors
  • Calculate agency fee to be reimbursed by IVI
  • Support move-in, settlement, and departure
  • Respond to staff inquiries on housing issues
  • Manage housing contracts
  • Manage BK house
  • Other housing-related activities, as needed

 

   4. Other HR affairs
  • Assist with HR-related activities (training, new joiner arrangement, payroll, etc.)
  • Compile and update employee records (hard and soft copies)
  • Prepare official documents for IVI Staff as required
  • Process routine vendor payments
  • Support day-to-day operations of the HR functions and duties as required (e.g., drafting all-staff memos, purchasing office supplies, and gathering information)
  • Assist in developing and implementing HR projects (i.e., meetings, seminars, training, surveys, material development) and take minutes as requested
 

 

Job Requirements and Qualifications

 

   1. Education Requirements
  • Bachelor’s degree or equivalent
   2. Related Field Work Experience
  • 5+ years
   3. Technical and Professional Skills / Knowledge
  • Proficiency in MS Office (especially Excel)
  • Sound knowledge of HRIS
  • Understanding of Immigrations guideline
  • Understanding of MoFA process preferred
   4. Language Proficiency
  • Fluency in English
Apply for job
 

 

 

 

출처: https://www.ivi.int/expat-service-specialist-human-resources-department-based-in-seoul/

 

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