ASSOCIATE PUBLICATION SPECIALIST
OVERVIEW
Post Number : IEP/PA/153
Grade : P-1
Parent Sector : Education Sector (ED)
Duty Station: Paris
Job Family: Education
Type of contract : Project Appointment
Duration of contract : 1 year
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 11-APR-2024
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
1 year renewable with a six-month probationary period. Extension of contract is subject to availability of funds and satisfactory performance.
OVERVIEW OF THE FUNCTIONS OF THE POST
As the only specialized organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP) plays a unique role within the United Nations system. IIEP was established in 1963 as an integral part of UNESCO. The Institute launched its new Medium-Term Strategy (2022-2025) in November 2021. IIEP has offices in Paris, Dakar, and Buenos Aires. IIEP draws on voluntary contributions from core donors and project funding to achieve its goals and objectives.
Under the overall authority of the Director of IIEP, and the direct supervision of the head a.i. of the IIEP Knowledge Management and Mobilization team, and within the framework of the Institute’s 11th Medium-Term Strategy, the incumbent will support the institute’s publications function, including the management manuscripts submitted for publication, including the development of new communication channels and formats to make the Institute’s knowledge products more accessible, relevant, and attractive. In particular, the incumbent will support IIEP’s global website upgrade and redesign, and the optimization of the IIEP’s ETICO thematic portal to ensure their improved digital inclusion and visibility, accessibility, efficiency, and relevance for the communities they serve.
DUTIES AND RESPONSIBILITIES
- Manage the production cycle of documents for publications in French, as well as select publication in other languages, for the IIEP Paris office, as per the IIEP publications policy, guidelines, and quality assurance processes, including
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- accompanying project staff during the conceptualization phase, including providing advice on type and formats according to the intended purpose and audience.
- oversee internal and external review processes, including external peer review, where relevant: identify and recruit copy-editors, liaise with external providers, respond to queries and ensure the quality of deliverables.
- oversee the translation of manuscripts into French language, making full use of standard AI-assisted-translation tools, identify appropriate professional translators and manage any externalized translations, ensuring the quality of the translated documents.
- manage the layout and proofreading processes for the finalization of the manuscripts, including recruiting and liaising with external providers, ensuring the quality of the work.
- finalize publications, including incorporating revisions in InDesign documents and improving on the laid-out works.
- Liaise with the library cluster, communication cluster and print-shop for the dissemination of published works.
- Provide occasional translation and editorial support to the KMM cluster and IIEP management.
- Contribute to the overall improvement of IIEP’s publications by contributing to monitoring, evaluation, and planning, and by providing ideas on how to adapt and streamline processes, templates, and content to better meet the needs of IIEP’s audiences.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education
- Advanced university degree (master’s or equivalent) in Publication or Editing and/or a related field of Publishing.
Work Experience
- A minimum of 2 years of responsible and relevant professional experience in the field of publishing, of which preferably 1 year in an international environment.
- Experience in participating in the development, implementation, and management of editorial projects.
- Experience in producing and printing knowledge products such as books and brochures.
Skills & Competencies
- Solid analytical, organizational and project management skills.
- Knowledge of editorial practices and research techniques.
- Knowledge of publishing procedures, design, layout, and production.
- Ability to drive a manuscript from the conception to its dissemination.
- Excellent written and oral communication skills in French, with proven ability to communicate effectively with various stakeholders through various channels including the web and social media.
- Strong drafting skills, including ability to write/edit different types of content (publication summaries, articles, speeches) for various audiences.
- Solid IT skills including knowledge of Adobe Acrobat software.
- Excellent knowledge of typographic rules in French, good knowledge of typographic rules in English.
- Good level of autonomy: attention to detail, and ability to proofread.
- Time management skills, including the ability to keep to tight deadlines.
- Ability to work and maintain effective working relations within a multicultural environment with sensitivity for diversity.
Languages
- Excellent command (fluent) of French and good knowledge of English.
DESIRABLE QUALIFICATIONS
Work Experience
- Experience within a United Nations Agency or programme(s) or within an international organisation.
- Demonstrated experience in establishing and maintaining professional networks.
Skills & Competencies
- Ability to work effectively in a complex and changing environment.
Languages
- Knowledge of Spanish.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 61, 110 US $.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
