Career Opportunities

Executive Assistant

Responsibilities:

• Manage the Chief Officer’s schedule, provide logistical support to ensure that appropriate meeting, travel, accommodation and event arrangements are made.
• Serve as a first point of contact for the Office of the President; liaise with internal and external contacts and determine priorities for incoming queries and requests while ensuring all queries and requests are addressed in a timely manner.
• Perform complex and confidential administrative responsibilities, including independently preparing correspondences, brief meeting minutes and memos. Maintain professionalism and strict confidentiality with all materials.
• Assist with the daily routine work of the Executive Committee Secretariat, including meeting organization and coordination, documents circulation, preparing simple paperwork, etc.
• Perform basic research work including preparation of background documents (e.g., preparing presentation slides for executives, collecting background information for appointments, data collection and report generation, etc.).
• Establish, maintain and ensure the timely update of the correspondence filing systems (both hard and soft copies) in the Office of the President while ensuring that all activities supported are traceable and accessible as required.
• Assist with budget planning, usage, reporting and related matters at departmental level.
• Coordinate with other team assistants, routinely perform a wide variety of support duties to team members, to ensure that the Office of the President run efficiently.
• Any other tasks that may be assigned from time to time by the Chief Officer.

Requirements:

• Minimum 5 years of relevant executive support experience in a large international corporate/financial institution; multilateral development bank(s) experience would be an advantage.
• Excellent interpersonal, diplomatic and organizational skills as well as the ability to juggle multiple priorities.
• Self-motivated, service-oriented and detail-attentive; able to work under pressure and meet deadlines.
• Experience in exercising discretion and maintaining confidentiality of sensitive corporate information.
• Proficiency in verbal and written English.
• Proven experience with MS Office Applications is a must.
• Bachelor’s degree or above from a reputable university.

Previous experience and qualifications will determine the employee level at which a successful applicant will enter AIIB.

AIIB is committed to diversity, transparency and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability or sexual orientation.

Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.