Procurement/Senior Procurement Specialist
Job Vacancy | Friday, April 21, 2023
IMPORTANT INFORMATION:
ADB will be rolling-out its operating model which may result in the change of department/group and/or reporting arrangement(s). By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new operating model (NOM).
1) Multiple positions at various levels may be filled from this vacancy notice.
2) Actual position title and level will be based on the candidate’s qualifications, experience and job scope that will be assigned to the selected candidates.
3) Location - Initial appointment to ADB Headquarters, Manila, Philippines. Some positions may be outposted in a Field Office.
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The positions are assigned in the Procurement Division 1 (PFP1) and Procurement Division 2 (PFP2) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD’s responsibilities include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in a number of initiatives and have introduced certain changes to procedures to improve ADB’s performance with respect to consultant recruitment, procurement reviews, project implementation, portfolio management and project performance management.
Job Purpose
The Procurement/Senior Procurement Specialist is expected to complete a variety of tasks, covering all or a combination of the following functions: (i) provide assistance, technical guidance and capacity development to ensure compliance with ADB’s procurement (goods, works, and consulting services) policies and procedures; (ii) support improvements in the implementation performance of ADB portfolio of loans, grants, and technical assistance (TA) including procurement under Public Private Partnership (PPP); (iii) advise on the use of FIDIC (Federation Internationale des Ingenieurs-Conseil) suite of contracts, performance-based contracting, and design-build-operate type arrangements; (iv) assist in the establishment, harmonization and improvement of procurement policies and procedures, consistent with effective project management for ADB projects; and (v) work with sector divisions to provide procurement advice in any of the following areas: energy, transport, water and urban development. The incumbent will report to Director, PFP1/PFP2 and will supervise National and Administrative Staff.
Responsibilities
- Reviews borrowers’ procurement actions and submissions for engaging consultants under ADB loans. Provides technical guidance and advice as appropriate in accordance with ADB procurement policies and procedures.
- Carries out country, sector and/or project level procurement risk assessments and develops risk mitigation plans, including policy and regulatory recommendations, to address identified risks. Reviews procurement arrangements under PPP operations.
- Advises on the use of the FIDIC suite of contracts and reviews bidding documents incorporating such contract formats. Reviews performance-based contracting and design-build-operate type procurement arrangements.
- Participates and provides analytical support in the design, processing, administration, and evaluation of loan and TA projects with emphasis on procurement and contract management. Supports and works with PPFD, Regional Departments, and developing member countries in developing, refining, and monitoring country, sector, and project performance indicators to promote project quality and to improve portfolio performance.
- Supports actively Regional Departments during processing and administration missions and provide quality input, as required, in the relevant Board documents.
- Chairs Consultant Selection Committee meetings to shortlist consultants and evaluates their proposals. Negotiates TA contracts with consultants.
- Processes and administers TA projects associated with procurement, project administration and country procurement systems. Provides technical guidance and advice for developing project processing and administration systems.
- Formulates procurement policy and procedures, and project administration instructions. Coordinates the harmonization of procurement policy with other development agencies. Performs work independently in own field of specialization, equipped with knowledge and experience of multiple disciplines, including particularly PPP.
- Delivers tailored training to ADB and executing agency staff to develop skills in procurement, consulting services and project administration in accordance with ADB policies and guidelines. Delivers Business Opportunities Seminars. Proposes and participates actively in various initiatives leading to improving PPFD’s quality of service provided to Regional Departments.
- Provides leadership and support to reporting staff. Supervises the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance. Ensures the on-going learning and development of reporting staff.
Qualifications
Relevant Experience & Requirements
- Master's degree, or equivalent, in Business Administration, Economics, Engineering, Public Procurement, Public Policy, or other related fields. University degree in Business Administration, Economics, Engineering, Public Procurement, Public Policy, or other related fields and at least 5 years specialized experience in similar organization/s, may be considered in lieu of a Master’s degree
- Procurement Accreditation Skills Scheme (PASS) accreditation preferred (non-accredited applicants may be considered though will be required to complete accreditation within one year of appointment)
- At least 8 years' relevant experience in procurement, project management or other related area
- Work experience in infrastructure (transport, energy, water sectors) projects is an advantage
- International experience working in several countries
- Excellent oral and written communication skills in English
- Familiarity with ADB’s/MDB’s current procurement and consulting services policies and procedures is preferred
Significant expertise within a specific area or breadth across multiple areas with in-depth knowledge within one area - Credible expert in field of expertise with recognized ability to lead projects and to share relevant knowledge to benefit the broader ADB community
- Please refer to the link for ADB Competency Framework for International Staff Levels 4 and 5.
General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
