Principal Procurement Specialist
Job Vacancy | Friday, June 23, 2023
IMPORTANT INFORMATION:
ADB will be rolling-out its operating model which may result in the change of department/group and/or reporting arrangement(s). By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new operating model (NOM).
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Procurement Division 1 (PFP1) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD’s responsibilities include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in a number of initiatives and have introduced certain changes to procedures to improve ADB’s performance with respect to consultant recruitment, procurement reviews, project implementation, portfolio management and project performance management.
To view ADB Organizational Chart, please click here.
Job Purpose
The Principal Procurement Specialist is expected to complete a variety of tasks, covering the following functions: (i) oversee and provide high-level assistance, technical guidance and capacity development to ensure compliance with ADB’s procurement (goods, works, nonconsulting, and consulting services) policies and procedures; (ii) lead improvements in the implementation performance of ADB portfolio of loans, grants, and technical assistance (TA), including procurement under Public Private Partnership (PPP); (iii) provide guidance on the use of FIDIC (Federation Internationale des Ingenieurs-Conseil) suite of contracts, performance-based contracting, and design-build-operate type arrangements; (iv) lead in the establishment, harmonization and improvement of procurement policies and procedures, contributing to effective implementation of ADB projects; (v) guide and provide procurement advice to Solution Department's sector teams and resident missions in any of the following areas: agriculture and natural resources, transport, energy, water and urban development, or other infrastructure sector projects; and (vi) work within a framework of broad policies, principles, and goals, and applying a high degree of independence in selecting work methods for achieving outcomes.
The incumbent will report to Director, PFP1 and may be assigned to lead a procurement sector team in HQ or outposted to a resident mission with dual reporting arrangements to the client department on substantive technical, policy-related and operational aspects for day-to-day administrative matters and will supervise National and Administrative Staff.
Responsibilities
- Oversees and reviews borrowers’ procurement actions and submissions for engaging consultants under ADB loans. Provides technical guidance, advice approvals with delegated authority as appropriate in accordance with ADB procurement policies and procedures.
- Carries out country, sector and/or agency procurement risk assessments, including under Methodology for Assessing Procurement Systems, as agreed with borrowers.
- Provides advice on the use of the FIDIC suite of contracts, performance-based and design-build-operate contracts. Reviews bidding documents incorporating such contract formats and provides training to regional departments (RDs), RMs and EAs on the same.
- Leads the design, processing, administration, and evaluation of loan and TA projects with emphasis on procurement and contract management. Works with multi-disciplinary teams of PPFD, SDs, RDs, and developing members in developing, refining, and monitoring country, sector, and project performance indicators to promote project quality and improve portfolio performance.
- Supports actively SDs during processing and administration missions and provides quality input as required in the relevant Board documents.
- Chairs Consultant Selection Committee meetings to shortlist consultants and evaluates their proposals. Negotiates TA contracts with consultants and provides advice to other procurement specialists in negotiations.
- Processes and administers TA projects associated with procurement, project administration and country procurement systems. Provides technical guidance and advice for developing project processing and administration systems.
- Leads the enhancement of procurement policy and procedures, and project administration instructions. Coordinates the harmonization of ADB’s procurement policy with other development agencies.
- Performs work independently in own field of specialization, equipped with knowledge and experience of multiple disciplines, including public-private partnership operations.
- Leads the preparation and delivery of tailored training to ADB and executing agency staff to develop skills in procurement, consulting services and project administration in accordance with ADB policies and guidelines.
- Leads the preparation and delivery of business opportunities seminars and other outreach events.
- Leads complex assignments requiring review of team members’ deliverables, covering multi-disciplinary tasks including those outside of own field of expertise. Performs work independently in own field of specialization, equipped with knowledge and experience of multiple disciplines.
- Identifies, initiates, leads, and delivers efficiency initiatives, process improvements, and reforms with respect to PPFD operational, policy, and corporate activities.
- Acts as the Secretary of the Procurement Committee (PC), if assigned, and provides independent advice to the PC Chair.
- Acts as procurement sector lead , if assigned, provides oversight, and manages workload distribution among the PPFD staff assigned to the sector.
- Leads in supporting work planning and monitoring the quality of divisional outputs. Provides guidance to other procurement specialists.
- Provides leadership and support to reporting staff. Supervises the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance. Ensures the on-going learning and development of reporting staff.
- Undertakes other tasks that may be assigned as reflected in the incumbent’s workplan.
Qualifications
Relevant Experience & Requirements
- Master's degree, or equivalent, in Business Administration, Economics, Engineering, Public Procurement, Public policy, or other related fields. University degree in Business Administration, Economics, Engineering, Public Procurement, Public Policy, or other related fields and at least 5 years of specialized experience relevant to the position can be considered
- At least 12 years' relevant experience in procurement, project management or other related area
- Work experience in agriculture and natural resources, transport, energy, water and urban development, or other infrastructure sector projects, at senior levels (e.g., leading teams)
- International experience working in several countries
- Excellent oral and written communication skills in English
- Familiarity with ADB’s/MDB’s current procurement and consulting services policies and procedures
- Significant experience within a specific area of expertise or breadth of experience across multiple areas of expertise
- Ability to lead projects and share relevant knowledge to benefit the broader ADB community
- Ability to perform effectively as a team/unit lead, exercising supervision, coordination, and planning responsibilities over multi-disciplinary teams
- Ability to mentor team members, providing guidance and advice on delivery of outputs
- Please refer to the link for ADB Competency Framework for International Staff Level 6.
General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
