IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

This is a special fixed-term appointment for a period of three (3) years following Section 3.1 (c.) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. It may be extended on exceptional basis for a further fixed period at the option of ADB. This appointment is open to internal and external applicants.

If the successful candidate is an ADB staff member holding a regular appointment, his/her regular appointment will be converted to a special fixed-term appointment. A special fixed-term appointment will automatically and without prior notice expire at the end of the term.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB’s mission is to reduce poverty and promote sustainable economic growth in the region. ADB’s main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.

The position is assigned in the Program Management Division (ITPM) within the Information Technology Department (ITD). ITD manages the information systems and technology services required for ADB’s operational activities and knowledge exchange in Headquarters and Field Offices.

ITPM oversees and provides resources to manage the portfolio of programs and projects to ensure successful implementation. All programs and projects are viewed at both a portfolio and individual level to help manage inter-dependencies, resource demands across ITD, minimize risks, and to set and monitor priorities. Program management operates across ITD to ensure that (i) priorities are defined and managed, (ii) programs and projects are delivered successfully in accordance with business needs and ITD technical standards, and (iii) resources are utilized as efficiently as possible.

To view ADB Organizational Chart, please click here.

Job Purpose

The IT Specialist (Program Management) is responsible for ensuring the success of a group of projects with focus on the implementation and support of new application systems for ADB. Staff will ascertain that appropriate timing, resources, and sequencing of work efforts are applied in the projects to create the deliverables within an agreed time frame, budget and in compliance with quality standards and will also provide leadership and technical direction to the different project teams, ensuring that all stakeholders and vendors are managed appropriately. The incumbent will report to Director, ITPM and will supervise National and Administrative Staff, other project managers and contractor personnel.

The immediate project the incumbent will work on will be the implementation of datawarehouse/datamart systems for private sector operations. Future projects will be subject to the decision of Director, ITPM.

Responsibilities

• Prepare Statement of Work (SoW) and Request for Proposal (RFP) document followed by assessment of proposals to enlist services of vendor for project implementation
• Supervise the day-to-day program/project activities and ensure that appropriate internal and external resources are allocated to the different projects.
• Manage program/project scope, resources, timeframe and expectations in balance with the different program/project budgets.
• Identify program/project risks, recommend appropriate mitigating actions in consultation with relevant stakeholders, and manage the implementation of these actions to minimize or completely negate any impact to ADB.
• Resolve project-related issues or escalate these issues for resolution, as appropriate.
• Monitor and evaluate project progress. Provide accurate and timely reports to management, Project Management Committees, Project Steering Committees and Executive Steering Committees, as applicable.
• Ensure that relevant procedures and practices are followed by the different project teams and provide recommendations where those procedures and practices could be improved.
• Provide strategic and tactical planning, organization, and direction in support of ADB’s business goals.
• Keep abreast of technological developments and global trends and translate them into technical guidance to the Program/Project Sponsor.
• Facilitate smooth turnover/rollout of projects to the Business Area, ADB’s support and maintenance teams and managed services providers.
• Build effective work relationships among key project stakeholders, ADB business areas, and all internal and external partners to achieve objectives.
• Work closely with other departments and units to deliver work such as: responding to audit findings within area of responsibility; ensuring work is guided by agreed priorities; guaranteeing high standard of deliverables; ensuring adherence and compliance to Attestation control requirements, ADB’s Project Management Framework, and close monitoring of project status, etc.

Qualifications

Relevant Experience & Requirements

• Master’s degree in Computer Science, Information Systems or relevant fields. An additional qualification in Business Administration will be an advantage. Alternatively, university degree in related fields combined with at least 5 years additional relevant professional experience in similar organization/s, may be considered in lieu of a Master’s degree. With industry-recognized Program and Project Management Certification such as MSP, PMP or Prince2.
• Minimum of 8 years of relevant professional experience in Financial Services / Banking industry including international work experience.
• Minimum 6 years of proven experience managing diverse and multi-skilled teams (including team based offshore) for successful delivery of projects including projects requiring complex integrations with other systems
• Experience in managing and taking responsibility and accountability for large scale programs and projects with multiple stakeholders.
• Experience in building relationships with multiple parties (internal and external) to ensure quality and timely deliverables are achieved even without direct control over those parties.
• Experience in working with external suppliers and outsourcing support work to drive vendors to meet their deliverables to agreed quality and timelines.
• Ability to apply accepted project management and implementation methodologies and to mentor and coach both National staff project managers, business analysts and other members of their project/program team.
• Demonstrated proficiency in preparing and presenting project/program status to Executive (VP-level) Steering Committees and to multiple Heads of Department stakeholders within the Project/Program Steering Committee.
• Demonstrated proficiency in preparing and presenting new business cases, both orally and in writing, and providing appropriate quality of deliverable to ensure the business case is approved through ITD’s governance process.
• Experience in preparing comprehensive SoW, vendor selection and vendor management
• Expert knowledge of software development methodologies.
• Relevant, prior experience or expert knowledge in the data space (e.g. datalake/datawarehouse/datamart, business intelligence) will be an advantage
• Excellent negotiation skills when dealing with internal stakeholders and external vendors.
• Strong analytical skills.
• Excellent interpersonal, relationship, and stakeholder management skills.
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for IS4.

General Considerations

The selected candidate is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.