SENIOR OPERATIONS ASSOCIATE - ASIA LOW CARBON BUILDING TRANSITION (ALCBT)
POSITION SUMMARY
The Senior Operations Associate will primarily be responsible for overall operational coordination in financial management and administration of the ALCBT program.
Being a key member of the Central Project Management Unit (CPMU) at GGPI division, S/he will be ensuring the delivery of the program by providing administrative and financial support.
The above position will require an understanding of the basics of office management, financial data analysis, documentation, reporting etc. It also requires skills of effective coordination with GGGI’s internal divisions, country teams, consortium partners etc. This position reports to the Project Lead (IKI-ALCBT) & Asia Regional Lead (Energy Efficiency).
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
PURPOSE
- Provide operational support on the Program for seamless implementation of program activities and to ensure successful delivery of the program.
- Compile information and reports across program countries for analysis against budgets and monitoring of the implementation of activities.
- Prepare and review annual budget reports to donor and support information consolidation.
- Support the CPMU and HQ operations in the Asia region as advised by the supervisor.
ENGAGEMENT
- Report to the team on progress against budget and workplan milestones; discuss and collaborate to address any hurdles.
- Communicate and coordinate with local teams, partners, other resources, and any related internal/external stakeholders to gather information as guided by the Program Manager.
- Work with the Asia regional office departments, CPMU and PMUs to ensure consistent reporting and communications.
- Coordinate with GGGI internal units to ensure compliance with operational procedures, resolve issues, and identify best practice as necessary.
DELIVERY
- Support administration aspects of the ALCBT project and carry out administrative duties efficiently and effectively in line with GGGI policy.
- Monitor and report workstream budget expenditures in activities to ensure efficiency, accuracy, and consistency in line with work plans to support program management.
- Manage and monitor relevant project management and financial modules of GGGI's Enterprise Resource Planning (ERP) System and GGGI Online
- Ensure sound financial management in line with GGGI policies, including effective budget management, overseeing financial audits, managing the implementation of financial regulations, criteria and standards as per donor's requirements.
- Sustain quality report preparation and presentation for donor, ensuring timely submission.
- Coordinate publication of reports, including copy-editing, translations and design with GGGI experts and service providers.
- Design monitoring and reporting framework in close consultation with PMU and GGGI HQ.
- Support reporting and evaluation of the program performance and results.
- Facilitate internal and external communications on program delivery, including on activity implementation and results reporting.
REQUIREMENT
Qualifications
- A bachelor’s degree in relevant fields such as international relations, political science, sustainable development, international business, or others.
- Preferred minimum 5 years of work experience in a program/project assistance function or similar support role.
- Preferred at least 1 year of experience working in any international organization, NGO, philanthropic organization, etc.
Functional
- Professional training in administrative and/or operational services with an understanding of the structure and functioning of an international organization.
- Experience in a multi-cultural, international setting and ability to work independently and taking initiatives in response to the organization and team’s demand.
- Strong competence in the use of standard Microsoft tools: Excel, Word, PowerPoint, SharePoint, Teams, and Outlook; experience with Agresso ERP and GGGI Online a plus
- Excellent command of written and spoken English
- Ability to communicate clearly and effectively through written English with non-native English speakers.
- Knowledge of climate change issues and the field of energy efficiency is an asset.
Corporate
- Understand and actively support GGGI’s mission, vision and values.
- Promote the optimum use of donor resources.
- Promote an organizational culture of trust, transparency, respect and partnership.
- Process and share information easily.
- Manage emotions and stress positively, build rapport and resolve conflict easily.
- Promote creativity and innovation among staff.
- Be able to lead where needed and provide solutions to project-level challenges.
ABOUT THE PROJECT
Subsequent to a call for proposal floated by Federal Ministry for Economic Affairs and Climate Action (BMWK), Govt. of Germany under International Climate Initiative (IKI), GGGI is implementing a project called “Asia Low-Carbon Building Transition (ALCBT)” 5 Asian countries – Cambodia, India, Indonesia, Thailand and Vietnam. The countries were chosen based on a scoping analysis to advance building sector towards decarbonization and reducing GHG emission from the sector. The following are the broad output of the project:
- Technical and Institutional Tools: Standardized tools and systems for managing carbon emissions from building sector developed and piloted.
- Technical Capacity Building: Key industry stakeholders in project countries have enhanced capacity to deliver low carbon buildings.
- Financing: Financial pathways established to facilitate financing for occupants, owners, and developers of low carbon buildings.
- Replication and Scaling-up: Project knowledge documented and shared to facilitate replication and scaling up.
The project aims to engage with donor, multiple stakeholders, consortium partners, project implementers etc. during the 5-years of project implementation. GGGI is looking for an Admin & Finance Analyst to support the Project Manager in overall project management.
Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
